Welcome to the Office of International Students
(Division of Academic Support and Student Affairs)
SCROLL DOWN TO SEE WALK-IN HOURS, WORKSHOPS & EBOLA INFORMATION:
DOCUMENTS FOR CPT, OPT AND OTHER REQUESTS CAN BE DROPPED OFF AT THE OIS FRONT COUNTER. FOR STUDENTS WHO CANNOT LEAVE WORK, YOU MAY FAX TO: 973-596-5450.
The Office of International Students is the primary university resource and focal point for international student services. The Office provides international students with comprehensive, on-going assistance in all matters related to maintaining valid immigration status. It oversees and offers a range of programs and services, throughout the year, to ease the student adjustment to the NJIT community.
In addition to orientation programs prior to the beginning of each semester, the Office provides updated information and advice regarding the complex ever-changing federal regulations. Other services include:
Work permission and practical training recommendations (CPT & OPT)
Travel and dependents' documents
Full time certification letters, visit letters and commencement letters
Social Security and banking referral letters.
Also, the Office administers and coordinates the university’s exchange program.
Note: The Office of International Students does not handle admissions applications or decisions. Kindly direct your inquiries regarding your admission status to firstname.lastname@example.org or call the Office of University Admissions at 973-596-3300.
WORKSHOPS - 2015
|J-1 Student Orientation||January 15||1:00-3:00pm||Fenster 190|
|OPT||January 27||2:00-3:30pm||CLH 3|
|OPT||February 10||2:00-3:30pm||Tiernan Lecture Hall 2|
|Immigration Options||April 21||CANCELLED||CANCELLED|
|(Appointments with Art)||April 21||1:00 - 4:00pm||Fenster 190|
|OPT||March 12||2:00 - 3:30pm||Kupf 207|
|OPT||April 21||2:00 - 3:30pm||Kupf 118|
|OPT||May 4||2:00 - 3:30pm||Cullimore Lecture Hall 2|
|Getting the Most from the Career Fair||February 10||3:00 - 4:00pm||CC Room B35|
|OIS / CDS / CPT Workshop||March 26||3:00 -4:00pm||Cullimore Lecture Hall 1|
Study Abroad Departure Workshop - March 27 11:30am - 12:55pm 190 Fenster
For those applying for OPT:
• If you are completing your program this semester, you MUST attend one workshop.
• Applications for OPT MUST reach the Vermont Service Center and be receipted within 30 days of the signature of the international student advisor on page 3 of the OPT I-20.
• Your paperwork will be processed only after you have attended a workshop.
• Please bring your most recent I-20 and passport to the workshop.
• USCIS processing times can reach 90 days. Plan accordingly. In other words, APPLY AS EARLY AS POSSIBLE. However, if you have any doubts about completing your program, please see an international student advisor FIRST before applying for OPT.
• The workshops begin promptly. Please be considerate to your fellow students and OIS staff and do not arrive late
REMINDER: Form I-765 Application fee for OPT is $380.
Walk in Hours:
Wednesday, June 3 (9-11:30am & 1-3:30pm)
Wednesday, June 10 (9-11:30am & 1-3:30pm)
Wednesday, June 17 (9-11:30am & 1-3:30pm)
Wednesday, June 24 (9-11:30am & 1-3:30pm)
TRAVEL REMINDER: If you are traveling, page 3 of your current I-20 must be signed by OIS. The signature is valid for 6 months. NOTE: You must be enrolled in classes.
Maintaining Your F1 Non Immigration Status
Title 8 of Code of Federal Regulations
How to Maintain Your F-1 Immigration Status in the U.S.
To maintain your legal status in the United States as an F1 student, you must remember these important requirements:
1) Report to the OIS, Fenster Hall, 140 no more than 30 days after start date of I-20
2) Always enroll FULL-TIME during the academic year
3) Update your local address within 10 days of moving
4) Keep your immigration documents VALID and CURRENT:
a) KEEP YOUR PASSPORT VALID
b) Apply for an EXTENSION at the OIS BEFORE the "completion of studies" date in Item 5 of your I-20
c) Be sure your I-20 states the correct degree program and level in Item 4
5) If you plan to transfer to another school, come in to the OIS to discuss the immigration status transfer.
6) Notify the OIS of a new degree program no later than 60 days after graduating
7) NEVER work off-campus without PRIOR authorization from OIS
8) Notify the OIS when you leave the U.S. or change visa status
9) If you TRAVEL outside the United States, be SURE to have the proper re-entry documents
1. Report to the OIS no more than 30 days after start date of I-20
It is REQUIRED that you come to the International Students Office no more than 30 days after the start date of your I-20 (listed in Item 5 of your I-20). Bring your passport, your I-20 and your electronic I-94 print out with you to Fenster Hall 140.
2. Always Enroll Full Time
F-1 students must maintain full-time student status every semester. For undergraduate students, full-time is at least 12 credits each semester. Graduate students are required to register for 9 credits. There are some rare exceptions to this regulation however, please talk to the OIS staff BEFORE you drop below full time enrollment or take a leave of absence.
3. Update your Local Address with the Immigration Service
You must do this by notifying the OIS. You are required to use a physical residential address and not a PO Box or a NJIT department address. You can update your address on our website at: ois.njit.edu
4. Keep your Immigration Documents VALID and CURRENT
You should make photocopies of your immigration documents and keep the copies and originals in a safe place. Photocopy:
* the passport pages with your personal information and picture
* the passport page containing the U.S. visa stamp
* I-94 Form
* your I-20, pages 1-3
a) Keep your Passport Valid
You should keep your passport valid while you are studying in the U.S. Consult your country's consulate or embassy in the U.S. to renew your passport. You can find the contact information for your consulate at: http://travel.state.gov.
b) F-1 Extension
The end date of your immigration status is written on your I -20 as the "completion of studies" date, in item #5 (not the end date of your visa stamp). * If you need more time to complete your course of study, you must apply for an extension BEFORE the I-20 completion date. If you do not complete the extension before that date, you will be out of status. Pick up an F-1 Program Extension request form from the OIS to begin the process.
5. Discuss Transfer Plans with an OIS advisor
If you plan to transfer to another school, the OIS will need to complete the immigration transfer procedure. Discuss your plans at the OIS.
6. Notify the OIS of a new degree program no later than 60 days after graduating
If you plan to go on to another program of study after graduating from NJIT, either at NJIT or at another school, you MUST contact the OIS and complete the appropriate immigration procedures NO LATER THAN 60 DAYS after graduating from the first degree.
7. Never Work Off-campus Without Prior Authorization
Employment opportunities for international students in the U.S. are restricted by law and fall in two types of employment:
On-campus Employment: Enrolled F- 1 students are permitted to work on campus for 20 hours per week during academic year and 40 hours per week during summer and winter breaks.
Off-campus Employment: Off-campus employment is any type of work or services performed in exchange for money, tuition, fees, books, supplies, room, food or any other benefit that is not on the NJIT campus. A work permit is required BEFORE any off-campus work is allowed. See the staff in the OIS for advice and assistance.
8. Notify the OIS When You Leave the U.S. or Change Visa Status
When you finish your program and leave the U.S. permanently or you change to another visa status (for instance if an employer plans to do an H1B visa application for you after you graduate or finish your OPT), come to the OIS or email us to notify us of your plans.
9. Traveling outside of the United States
Re-entering the U.S. after a Temporary Absence
To re-enter the U.S., you need to have the following documents:
• valid passport (except Canadians unless entering from outside the Western Hemisphere)
• valid F-1 or F-2 visa stamp (except Canadians)
• current I-20 with a valid travel signature (see I-20 Endorsement)
• proof of financial support (bank statements and/or scholarship, financial aid or Teaching / Research Assistant award notice letter)
• proof of enrollment (certificate of enrollment or transcript). You can obtain a certificate of enrollment from the registrar’s office at http://www.njit.edu/registrar/
Traveling to Canada
Before traveling to Canada, check visa requirements and download a Canadian visitor visa application at http://www.cic.gc.ca .
Renewing Your Visa Stamp
If you or your dependents need to renew your visa stamps in order to re-enter the U.S., you must apply in person to a U.S. embassy or consulate abroad. Applicants are normally required to submit the following documentation to include but not limited to:
• valid passport
• current passport-size photographs
• valid Form I-20 (complete three-page form)
• proof of financial support (bank statements and/or scholarship, financial aid or TA/RA letter)
• proof of enrollment (certificate of enrollment or transcript). You can download a certificate of enrollment from the registrar’s web site at: http://www.njit.edu/registrar/forms/pdf/enrollcert.pdf
• Document showing intent to return to home country
I-20 Endorsement (Travel Signature on page 3 of I-20)
You need to have a valid travel signature from OIS staff on page 3 of your I-20 in order to re-enter the U.S. The signature is valid for 12 months.
I-20 Endorsement for Canadians or students on OPT
Canadians and students on Optional Practical Training need a travel signature from OIS staff within the last six months to be valid for re-entry to the U. S.
The spouse or child of an F-1 student enters the U.S. in F-2 status. Any student wishing to bring a spouse and/or child to the U.S. should visit the OIS to have the necessary documents prepared. People in F- 2 status are not eligible for employment and may not enroll in a course of study. For traveling and re-entering the U.S., F-2 dependents need all the same documents as the F-1 would need as outlined above including an I-20 that is produced with the F-2’s biographical information.
**Notes on Visa Stamps and Immigration Status
The visa stamp in your passport was obtained at a U.S. embassy or consulate abroad and is used for entering the U.S. The visa stamp functions as a key to enter the U.S. Once you are here in the U.S., you do not need to keep your visa stamp current. It is only when you are leaving the U.S. and need to return that you must be sure that you have a valid U.S. visa stamp to re-enter the U.S. [Note: Canadian citizens are not required to have a visa stamp, but they must show their I-20 and proof of Canadian citizenship at the U.S. port of entry.]
Immigration status is granted at the U.S. port of entry. Most of you have F-1 student status. In most situations your visa type and immigration status are the same, unless you have changed your immigration status after entering the U.S. For instance, some F-1 students have changed their status to F-2 (the dependent of F- 1 student) or to another temporary immigration status. To maintain your legal status in the U.S., check your I-20 (not the visa stamp in your passport). For F-1 students, the "completion of studies" date under item 5 on your I-20 Form is the end date of your immigration status.
Immigration Questions? Come visit us at the OIS.
If at any point you have questions about your immigration status or plans you have that may be impacted by immigration regulations, please contact the OIS. The OIS has the most current and accurate immigration information and we are dedicated to helping you achieve your educational goals while here at NJIT.
Office of International Students
140 Fenster Hall
Phone: 973-596-2451 *** Fax: 973-596-5450
Office hours: Monday – Friday (8:30am – 4:30pm)
Walk in hours: See ois.njit.edu for specific dates/hours
The New Jersey Institute of Technology (NJIT) Student Health Services (SHS) would like to share the following information with our international students or those studying abroad. The World Health Organization (WHO) has declared the Ebola outbreak to be an international emergency. However, it has not classified it as a pandemic (epidemic of infectious disease). At this time, the New Jersey Department of Health, the World Health Organization (WHO) and the Center for Disease Control and Prevention (CDC) have issued advisories which NJIT Student Health Services is closely monitoring.
For students who are travelling from any of the countries in West Africa at high risk, we do advise that you review the information you received at the time of your arrival into the US at the airport.
• The CDC advises students and all travelers to follow the monitoring guidelines. The guidelines are based on your level of risk.
• If you have no risk you will not be asked to do any monitoring.
• If you are in the at risk categories you will be required to be monitored.( http://wwwnc.cdc.gov/travel/page/advice-for-colleges-universities-and-students-about-ebola-in-west-africa)
o You may be sked to monitor yourself and /or check-in with the local Health Department.
o You are to contact the NJIT Student Health Services at 973-596-3621 upon arrival on the NJIT campus, so we can review the monitoring plan.
o If you are ask to either self-monitor or report to the local Health Department for 21 days, we will require that you adhere to the plan.
Symptoms of Ebola typically include:
• Fever (greater than 38.6°C or 101.5°F)
• Severe headache
• Muscle pain
• Abdominal (stomach) pain
• Lack of appetite
Some patients may experience:
• Red eyes
• Sore throat
• Chest pain
• Difficulty breathing
• Difficulty swallowing
• Unexplained bleeding inside and outside of the body
If you experience any of those symptoms during the 21-day period after your arrival, contact the representative from the Local Health Department by phone as soon as possible at the number provided to you. If you can not reach that person, you may can call NJIT SHS at 973-596-3621. If it is after hours and we are not available, call NJIT Public Safety at 973-596-3111. We advise that you not come directly to SHS or go to any other health care facility before calling us to receive advice on how to access urgent medical care. This precaution is required because:
• If you are possibly contagious, you will not put others at risk while you are traveling to the medical care facility.
• If you need transport to the nearest medical facility by ambulance, you will be required to let health care providers know that you have travelled from an Ebola Virus Disease high-risk area.
OIS Contact#: 973-596-2451
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